Compliance & Safety

Reduce liability, document everything, stay audit-ready

9 features

Clearance Tracking Free ▶

Track 4 clearance items per athlete: physical, concussion baseline, insurance, and parent consent. Green/yellow/red status at a glance. Filter by sport or clearance item to see who's missing what. Parents can self-submit clearance documents via the parent portal.
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Compliance Dashboard Free ▶

School-wide compliance score: what percentage of your athletes are fully cleared. Per-sport breakdown, at-risk athlete list sorted by urgency, and trend tracking over time. Print a one-page summary for board meetings.
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Compliance Packets Standard ▶

Generate printable per-athlete compliance packets for away games, bus trips, and tournaments. Name, emergency contact, clearance status, eligibility, medical notes — all on one page. Batch-print an entire roster in one click.
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Incident Log Standard ▶

Document injuries, incidents, and concussion protocol activations with timestamped, immutable records. Auto-suspends athlete clearance when concussion protocol is triggered. AD clears athlete after receiving medical documentation. Full audit trail for state association reporting.
AD Coach

Eligibility Tracking Standard ▶

Set GPA thresholds and age limits per sport. Athletes below the threshold are flagged automatically. Visual dashboard shows eligible vs. ineligible athletes across every sport. Export eligibility reports for state compliance submissions.
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Document Management Pro ▶

Upload and organize school athletic documents: policies, waivers, handbooks, insurance certificates. Attach documents to individual athletes or teams. Track expiration dates with automatic alerts when documents are about to expire.
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Parent Clearance Portal Free ▶

Parents access a self-service portal to check their child's clearance status and submit missing documents. No more phone calls asking "Is my kid cleared?" Parents see exactly what's needed and can upload directly. Token-based access — no account required.
Parent AD

Digital Parent Forms & E-Signature Standard ▶

Create and send forms for physical acknowledgment, concussion consent, travel permission, and media release. Parents receive a secure link, review the form, and sign with a typed legal name. Signatures are timestamped with IP address for legal compliance. Signed forms auto-update athlete clearance status.
Parent AD

Emergency Info Mobile Access Free ▶

Generate a secure, bookmarkable link that coaches and staff save on their phones. In an emergency, open the page and tap to call — no login required. Shows emergency contacts, medical notes, and insurance for every athlete. Optional PIN protection. Data updates automatically as you update athlete records.
Coach AD

Athletic Administration

Rosters, seasons, equipment, scheduling — the daily grind, simplified

16 features

Roster Management Free ▶

Add athletes individually or bulk-import via CSV in 60 seconds. Track name, grad year, sport, position, jersey number, and emergency contact. Link to existing Lightning player profiles for verified stats. Filter and search across the entire school roster.
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Multi-Sport Management Standard ▶

Manage athletes who play multiple sports from one dashboard. See which students are in-season, track clearance across sports, and prevent scheduling conflicts. One athlete, one record — no duplicates across sport rosters.
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Season Management Standard ▶

Create fall, winter, and spring seasons. Assign sports and rosters to each season. When a season ends, archive it and start fresh. Historical season data is always accessible for reporting and compliance review.
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Season Transition Wizard Standard ▶

End-of-season in one click: graduate seniors, promote JV to varsity, reset clearances for the new year, and archive the completed season. No more hours of manual roster work. Review every change before it's applied.
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Equipment Checkout Standard ▶

Issue and return equipment per athlete. Track what's out, what's overdue, and who has it. End-of-season equipment audit shows all outstanding items. No more lost jerseys or missing gear with no paper trail.
AD Coach

Schedule & Calendar Standard ▶

Build game and practice schedules per sport. Export to Google Calendar or iCal so coaches and parents always have the latest schedule on their phone. Automatic conflict detection across sports sharing the same facilities.
AD Coach

Messaging Standard ▶

Send messages to coaches, athletes, and parents. Filter by sport, team, or clearance status. "Message all athletes missing physicals" — targeted communication that eliminates mass emails nobody reads.
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Data Export Free ▶

Export rosters, compliance reports, eligibility data, and activity logs as CSV files. Compatible with any spreadsheet software. Use for state reporting, board presentations, or backup.
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Activity Log Standard ▶

Every action in the dashboard is logged: who added an athlete, who changed a clearance status, who checked out equipment. Complete audit trail for accountability. Filter by date, coach, or action type.
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School Settings Free ▶

Configure your school name, state, city, sports offered, GPA thresholds, clearance requirements, and notification preferences. Set up your school once — everything else builds from these settings.
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Teacher Check-Ins Standard ▶

Add teachers by name and email — no accounts required. Import teacher lists from a screenshot using AI OCR. Send tokenized check-in surveys on a schedule (weekly, bi-weekly, or monthly). Teachers rate each athlete on academics, attendance, and behavior. Results feed directly into the Academic Watch List.
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Practice Attendance Standard ▶

Create practice, film, weights, or conditioning sessions and mark attendance in seconds. Track present, absent, excused, late, and injured. View attendance history by sport or athlete. Generate lettering reports showing total sessions attended per season.
AD Coach

Study Hall Tracking Standard ▶

Track mandatory study hall attendance for at-risk athletes. Compliance reports show who's meeting requirements and who's falling behind. Set session dates, mark attendance, and generate compliance percentages automatically.
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Facility Calendar Standard ▶

Manage gyms, fields, weight rooms, pools, and tracks. Coaches request time slots, AD approves. Automatic conflict detection prevents double-booking. Week view shows all facilities with approved and pending bookings at a glance.
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Transportation Requests Standard ▶

Coaches submit bus and van requests for away games and events. Specify destination, headcount, departure and return times. AD reviews, approves, or denies with notes. Full request history with status tracking.
AD Coach

Academic Watch List Standard ▶

Automatically flags athletes based on teacher check-in data: D/F grades, GPA below minimum, grade drops, and moderate/serious concerns. Stat cards show total flagged athletes by concern type. Coaches see concern levels only — AD sees full teacher details for privacy.
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Recruiting & Exposure

Help your student-athletes get found by college scouts

5 features

Recruiting Letters Standard ▶

Generate professional recruiting introduction letters for your athletes. Pre-filled with athlete stats, GPA, position, and school info. Print or email directly to college coaches. Batch-generate for the entire roster.
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Recruitable Athletes Standard ▶

Mark athletes as recruitable to make them visible on the Lightning scout network. Scouts searching by position, sport, state, or grad year will find your athletes. AD controls who appears — opt-in per athlete.
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Scout View Analytics Pro ▶

See how many scouts viewed your athletes' profiles this month. Top 5 most-viewed athletes, total views, and new scout activity. Show the school board real recruiting ROI — "Our athletes received 200+ scout views this month."
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Stat Verification Pro ▶

Coaches verify athlete-reported stats, adding a "Coach Verified" badge to their recruiting profile. Scouts trust verified stats over self-reported numbers. Verification is per-stat — coaches confirm only what they've personally observed.
Coach

Weekly Digest Email Standard ▶

Every Monday, the AD receives a summary email: compliance score, athletes needing action, expiring physicals, recruiting activity. Quick links to the relevant dashboard sections. No need to log in to stay informed.
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Coach Sub-Accounts

Give each coach their own login with sport-scoped tools

19 tools

Coach Dashboard Pro ▶

Each coach gets their own login, scoped to their sport only. They see their roster, schedule, and tools — not the full school dashboard. AD assigns coaches to sports and controls access.
Coach

My Roster Pro ▶

Coaches see only athletes assigned to their sport. View clearance status, contact info, and eligibility without accessing school-wide data. Add notes per athlete.
Coach

Lineup Builder Pro ▶

Set batting orders and field positions per game. Drag-and-drop from the sport roster. Save multiple lineups. Quick-swap between lineup configurations on game day.
Coach

Stat Entry Pro ▶

Enter game-by-game stats from the field. Sport-specific stat templates — batting averages for baseball, rushing yards for football, goals for soccer. Stats feed into player recruiting profiles automatically.
Coach

RSVP Tracker Pro ▶

Send RSVP requests for practices and games. Athletes confirm attendance from their phone. Coach sees who's coming, who's not, and who hasn't responded — all before leaving for the field.
Coach

Evaluations Pro ▶

Rate athletes on sport-specific skills with customizable evaluation rubrics. Track progress over time. Share evaluation results with athletes and parents to show development areas.
Coach

Opponent Scout Pro ▶

Build scouting reports on upcoming opponents. Track tendencies, key players, and game notes. Share reports with assistant coaches. Review before game day.
Coach

Depth Chart Pro ▶

Organize athletes by position with first-string, second-string, and reserve designations. Visual depth chart shows roster strength at every position. Drag-and-drop to reorganize.
Coach

Development Plans Pro ▶

Create individualized development plans per athlete. Set goals, track milestones, and log progress notes. Athletes and parents can view their plan. Show measurable improvement over the season.
Coach

Benchmarks Pro ▶

Set sport-specific performance benchmarks (40-yard dash, vertical jump, mile time). Track athlete measurements over time. Compare against school records and national averages. Identify top performers and athletes who need development.
Coach

Smart Import & AI Tools

AI-powered roster migration, OCR photo import, and age verification

5 features • Standard+

AI CSV Column Mapping Standard ▶

Upload any CSV from Hudl, MaxPreps, DragonFly, SportsYou, or your own spreadsheet. Our AI automatically maps your columns to Lightning fields. Review the mapping, adjust if needed, and import — no reformatting required.
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Photo Roster Import (OCR) Standard ▶

Photograph a printed roster, team sheet, or screenshot a spreadsheet. AI extracts athlete names, jersey numbers, positions, and more. Review the extracted data in an editable table, add emails, and import.
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Birth Certificate Age Verification Standard ▶

Upload a photo of an athlete's birth certificate. AI extracts date of birth and full name automatically. Verified athletes get a green badge on the roster. Documents are processed instantly and never stored — full FERPA compliance.
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Competitor Migration Standard ▶

Switching from another platform? Export your roster as CSV and upload it directly. AI handles the column differences. No need to manually reformat your data to match our template. Supports any CSV format.
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FERPA-Compliant Import Standard ▶

All imports enforce FERPA consent workflows. Existing athletes receive a consent request before being linked. Parents of minors are automatically notified. New athletes receive registration invitations. No data is shared without explicit consent.
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Need Something Custom?

Your school is unique. Tell us what you need and we'll build it into your dashboard — no other platform does this.

Simple Pricing

No contracts. No IT department required. Cancel anytime.

Free

$0/yr

Up to 50 athletes
Roster, clearance, parent portal,
emergency info, export

Standard

$150/yr

Up to 300 athletes
Everything in Free, plus eligibility,
seasons, equipment, messaging,
incident log, recruiting, parent forms,
teacher check-ins, practice attendance,
facility calendar, transportation,
academic watch, smart import

Pro

$250/yr

Unlimited athletes
Everything in Standard, plus
coach sub-accounts (19 tools each),
analytics, documents, stat verification,
development plans, benchmarks

Ready to simplify your athletic department?

30-day free trial. No credit card to start. Set up in 30 minutes.

Start Free Request a Demo

[email protected]

(443) 996-6563

Compliance, rosters, recruiting. One dashboard.

Compliance, rosters, recruiting.
One dashboard.